Automate email follow-ups through Microsoft 365 and Gmail
Native Microsoft 365 and Gmail integration, AI personalization, automated sequences, and deliverability guardrails — everything small teams need to turn follow-ups into a repeatable system.
AI Auto-Flow Generation
Describe your campaign in plain English — "Book discovery calls with SaaS CTOs" — and SmartFlowPros AI builds a complete multi-step email sequence. Subject lines, body copy, scheduling, and follow-up logic, all generated in seconds.
- Natural language campaign input
- AI generates full multi-step sequences
- Smart delay and scheduling recommendations
- Condition-based auto-enrollment with if/then rules
- Rule simulation and testing before launch
- Configurable evaluation frequency (hourly to weekly)
AI-Powered Email Sequences
SmartFlowPros AI writes, personalizes, and optimizes every email in your sequence. Each email is rewritten per recipient — not mail merge, real AI that references their company, role, and industry.
- AI-generated subject lines with higher open rates
- Send-time scheduling optimized for peak engagement windows
- Per-recipient personalization using company context
- Multi-step sequences with conditional logic
Email Warmup & Deliverability Guardrails
Your emails won't help if they land in spam. SmartFlowPros includes built-in domain warmup, authentication verification, and continuous reputation monitoring to keep your deliverability high.
- Automated domain warmup with gradual volume increases
- SPF, DKIM, and DMARC verification on connect
- Bounce rate monitoring and list cleanup
- Account health score (0-100%) with 7-component breakdown
Real-Time Analytics Dashboard
Track every interaction as it happens with send-time heatmaps, per-recipient engagement scoring, revenue attribution, and a 7-component account health score. Know exactly where to focus your energy.
- Open, reply, and bounce tracking per email
- Send-time heatmaps (7-day × 24-hour engagement patterns)
- Per-recipient engagement scoring and account health (0-100%)
- Revenue attribution analytics with per-subscriber metrics
Automated Follow-Ups
Set it and forget it. SmartFlowPros sends follow-up emails on your schedule, automatically cancels future emails for bounces and replies, and surfaces only the leads that need your attention.
- Smart auto-cancel on bounce or reply
- Customizable delay intervals
- Warmup-aware sending to protect reputation
- Multi-step sequences with bulk pause, resume, and reschedule
Reply Inbox with AI-Powered Suggestions
Every campaign reply lands in one unified inbox. SmartFlowPros AI reads each reply, detects sentiment, identifies out-of-office messages, and generates ready-to-send reply drafts — so you respond faster and never miss a hot lead.
- Unified reply inbox across all campaigns
- AI sentiment detection (positive, negative, out-of-office)
- One-click AI reply drafts with approve/reject workflow
- Auto-reply templates for common responses
- Conversation threading and reply history
Buying Signal Detection & Engagement Scoring
Not all leads are equal. SmartFlowPros scores every recipient based on opens, clicks, replies, and sentiment — weighted by recency and signal strength. Focus your energy on the contacts most likely to convert.
- Weighted engagement scoring (opens, clicks, replies)
- Sentiment keyword detection (positive and negative)
- Recency multipliers — recent signals matter more
- Lead prioritization dashboard with top signals
- Per-recipient signal breakdown and history
Web Research Enrichment
SmartFlowPros AI researches each contact before personalizing their emails. It pulls company news, funding rounds, job titles, and industry context to write emails that feel hand-crafted.
- Automated prospect research before email generation
- Company intelligence (funding, news, expansion)
- Data richness scoring to optimize personalization
- Intelligent fallback when data is sparse
Native Microsoft 365 & Gmail Integration
SmartFlowPros sends directly from your Microsoft 365 or Gmail account — no third-party SMTP. Your emails come from your real address, land in inboxes, and replies go straight to your inbox. Also supports Google Workspace and CRM integrations.
- Native Microsoft 365 & Gmail via OAuth
- Emails send from your real address
- Gmail and Google Workspace supported
- HubSpot, Salesforce, Pipedrive CRM sync
- Calendly for scheduling
Contact Management
Import contacts from CSV or sync with your CRM. Keep your lists clean with automatic deduplication and bounce removal. Custom fields let you store any data you need.
- CSV import with smart field mapping
- Automatic deduplication
- Unlimited custom fields
- Engagement history per contact
Admins send for the whole team
Outbound is a team sport. Admins fan a single flow out across multiple team members' real mailboxes — each touch authenticates with that team member's own OAuth credentials, so there's no spoofing, no impersonation, and each mailbox builds its own deliverability reputation. Multiply daily volume without burning any one sender.
- Admins attach team members to any flow as additional senders
- Each send goes through the assigned member's real mailbox — their token, their From-address
- Sender consistency: every touch to a recipient stays on the same mailbox so threads hold
- Team dashboards with per-member sending analytics
- Role-based access — admins manage senders, reps see read-only
- Clone and customize shared flow templates across your team
Mobile App (PWA)
Monitor campaigns, check analytics, and manage flows from your phone. Install SmartFlowPros as a progressive web app — no app store required.
- Install as an app on iOS and Android
- Real-time campaign monitoring
- Push notifications for replies
- Full dashboard access on mobile
Security & Compliance
Enterprise-grade security from day one. Your data is encrypted, your privacy is protected, and we'll never share your information.
- 256-bit SSL encryption in transit
- Encrypted credentials at rest
- GDPR compliant (data processor)
- SOC 2-aligned security controls